The Next Generation of Work Order Management

As a national or regional facility service business owner, you’ve likely faced challenges that bog down your operations—managing subcontractors through spreadsheets, tracking service requests across disconnected systems, and struggling with high call volumes from clients requesting status updates. These issues can eat up your team’s time and hurt your ability to deliver the quality service your customers expect. Our new next generation work order module addresses these pain points by offering a streamlined, fully integrated platform for managing the entire work order lifecycle—from service request to invoicing. Whether it’s work order creation, tracking progress, or managing subcontractors, our new module provides full control over every aspect of the job, helping you simplify daily tasks, reduce errors, and boost your bottom line.

Never Miss a Service, Operations Failure, or Scheduling Task

Running a national or regional facility service company requires great attention to detail and well polished processes to keep up with all the moving parts—scheduling teams, ensuring vendors are in place, and verifying that services are completed on time. With our next generation work order module, these tasks become seamless:

• Never miss a service: The system tracks every work order from start to finish, ensuring that no job is overlooked or delayed.
• Never miss an operations failure: With real-time tracking, you’ll always know if there’s a service issue, allowing you to take action before a client even knows there’s a problem.
• Never forget to schedule your teams and vendors: The platform’s scheduling tools allow you to assign work orders and trips quickly, making sure your team and subcontractors are where they need to be—without any oversight.
• Never forget to verify a service: Verification of completed work is built into the system, ensuring that you don’t forget to follow up on critical jobs and that you are providing top quality service.

Even better, you can manage most of these tasks in bulk, saving you valuable time and reducing the risk of errors. Whether you’re assigning multiple jobs, updating statuses, or sending dispatch notifications, our new work order module lets you handle it all at once—allowing you to focus on delivering great service instead of getting caught up in the minutiae.

Streamlined Work Order Creation and Assignment

When a service request comes in, the last thing you want to do is waste time manually entering data and juggling different systems to assign the right subcontractor or team. The new work order module automates much of this process, pulling in relevant data like recent jobs and site history so you can create and assign work orders with just a few clicks. The system also automatically pulls in work orders submitted through your clients CMMS systems including ServiceChannel, Corrigo and more.

Real-Time Job Tracking and Updates

Our new work order management system gives you complete visibility into every job and trip, making sure nothing falls through the cracks. The modular list view consolidates all work orders and associated resources (trips, proposals, purchase orders, invoices, etc.) into one place, allowing you to see exactly what’s happening at any given moment.

Whether a client calls asking for an update or you need to check the status of a job, everything you need is right there. No more switching between spreadsheets, emails, or disconnected systems. This feature is invaluable for businesses managing multiple job sites and subcontractors, giving you the ability to respond quickly and confidently to client requests.

Bulk Actions for Greater Efficiency

One of the biggest time-savers in the new work order module is the ability to handle many tasks in bulk. From assigning work orders to updating statuses or even marking jobs as ready for billing, the platform allows you to make changes across multiple work orders at once. This significantly reduces the time spent on repetitive tasks and helps your team work more efficiently.

Managing multiple vendors and subcontractors? With bulk actions, you can communicate changes, verify services, and dispatch trips all at once, helping you stay on top of high-volume workloads without getting bogged down in administrative tasks.

Centralized Resource Management

Managing the resources needed to complete work orders—from materials to proposals and invoices—can be a major headache. The new module consolidates all of these operational components into a single, easy-to-navigate platform.

Instead of juggling separate tools or platforms, you can track everything from one place. The modular and intuitive layout offers a full view of work order resources, trips, and financials, making it easy to manage the entire service delivery process.

Additionally, for users who are more keyboard savvy, we have implemented hot keys to allow you to easily navigate throughout the platform without using your mouse.

Invoicing and Profitability Tracking

The new work order module streamlines the invoicing process by tying it directly to the work order lifecycle. Once a job is completed, the system automatically generates invoices, ensuring that billing is consistent and accurate.

Beyond invoicing, the new module provides detailed reports that give you insights into your profitability. You can track which jobs are most profitable, where you’re spending the most resources, and how to adjust your business for maximum efficiency and profit. This level of insight is essential for staying competitive and making data-driven decisions about the future of your business.

Setting Your Business Up for Long-Term Success

The ability to manage your entire workflow in one system doesn’t just solve today’s problems—it sets your business up for success in the long run. With the new work order module, you’ll have the tools to:

• Respond quickly to client needs.
• Ensure no service or task is forgotten.
• Manage your teams and vendors more effectively.
• Track job performance and profitability with greater accuracy.

As your business grows, UtilizeCore is built to grow with you. Its ability to handle both on-demand and preventative maintenance tasks makes it the ideal solution for national and regional facility service businesses. The facilities management software consolidates everything you need to run an efficient, profitable operation while ensuring that your clients always receive top-quality service.

While other platforms may offer similar features, UtilizeCore is a next generation software built by industry experts with over 60 years of experience. Our team includes the co-founders of ServiceChannel, the leading platform for managing distributed services. This deep understanding of the service industry allows us to provide a solution that truly addresses the real-world challenges faced by business owners.

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Ready to Optimize Your Workflow?

Don’t let disorganization, manual processes, or disconnected systems hold your business back. UtilizeCore is designed to help you manage every aspect of your service delivery more efficiently. Submit your email to receive a video walkthrough that will show you exactly how our new work order module works!